The PTA committee currently consists of the following roles:

  • Chair / Co-Chairs
  • Treasurer
  • Secretary
  • Events Coordinator
  • Projects Coordinator

We are always open to suggestions for additional committee or informal roles.

Here are the current job outlines:

Chair/Co-Chairs

MAIN PURPOSE OF ROLE:

To lead the committee, ensuring the PTA is run in line with its constitution and according to the wishes of all members.

Typical responsibilities:
  • Setting the dates and agenda for meetings
  • Managing meetings according to the agenda and remaining impartial while doing so
  • Ensuring meetings are held fairly and contributions from everyone are welcomed
  • Being the PTA’s primary link to the school, which includes agreeing on a wish list with the school leadership team
  • Writing the annual report for the AGM
  • Delegating tasks to committee members and volunteers and ensuring these are carried out effectively
  • Getting to know PTA members and welcoming and encouraging new volunteers
  • Drawing up the annual PTA calendar of events
Skills required:
  • Strong leadership
  • Good communication & mediation skills
  • Enthusiasm & ability to multi-task

Treasurer

MAIN PURPOSE OF ROLE:

To manage and control PTA funds according to the wishes of the committee.

TYPICAL RESPONSIBILITIES:
  • Reporting finances at PTA meetings in a clear, concise way that all members can understand
  • Preparing a financial report for the AGM
  • Maintaining up-to-date records of all the PTA’s financial activity
  • Organising floats for fundraising events
  • Ensuring money is kept safely before and during events, and banking takings afterwards
  • Reporting income and expenditure information after events
  • Managing Gift Aid claims
  • Completing the Charity Commission annual return (if registered) and getting accounts audited where necessary
  • Managing finances on a day-to-day basis, including making payments, completing banking transactions and issuing bills and receipts
SKILLS REQUIRED:
  • Organised
  • Good with numbers
  • Confident handling money

Secretary

Main purpose of role: 

To ensure the PTA runs smoothly and efficiently through the preparation and organisation of the committee’s paperwork and communications.

Typical responsibilities:
  • Working with the Chair to prepare for and run meetings
  • Circulating the agenda and reports before meetings and identifying outstanding items from previous meetings
  • Managing communication between the committee, volunteers and school community
  • Managing all correspondence received by the PTA, including through the pta@stmatthews.cambs.sch.uk email.
  • Taking minutes during PTA meetings, typing them up and distributing them to committee members once approved by the chair
  • Maintaining the PTA’s records, including minutes, member contact details and legal documents
Skills required:
  • Strong communicator
  • Organised
  • Good attention to detail

Other Potential Committee Positions:

Events Coordinator:  To plan, coordinate and manage key events to ensure they are well-publicised, run smoothly & are well-supported by the school community.

Communications Coordinator: To help communicate the PTA activities to the wider school community through regular newsletters and our social media channels.

Examples of Other Non-Committee Roles

You could volunteer to coordinate or help with a specific event or ongoing PTA activity. Examples include:

  • Class representative – volunteer to communicate PTA events and activities to other parents in your class, via Classlist and/or WhatsApp
  • Classlist coordinator – providing day-to-day expertise on Classlist use, setting up events on Classlist and encouraging wide use of it as the primary PTA communication tool
  • Cake sale coordinator – organises the dates for the regular cake sales throughout the year, which raise money for activities for each year group.
  • Bag2School coordinator – coordinates the twice-yearly collections of used clothing, shoes & soft toys, booking the date and publicising the collection
  • Christmas/Greetings card fundraiser coordinator – coordinates this activity, liaising with the school and compiling and checking orders