The PTA committee currently consists of the following roles:
- Chair / Co-Chairs
- Events Coordinator
- Projects Coordinator
We are always open to suggestions for additional committee or informal roles.
Here are the current job outlines:
MAIN PURPOSE OF ROLE:
To lead the committee, ensuring the PTA is run in line with its constitution and according to the wishes of all members.
- Setting the dates and agenda for meetings
- Managing meetings according to the agenda and remaining impartial while doing so
- Ensuring meetings are held fairly and contributions from everyone are welcomed
- Being the PTA’s primary link to the school, which includes agreeing on a wish list with the school leadership team
- Writing the annual report for the AGM
- Delegating tasks to committee members and volunteers and ensuring these are carried out effectively
- Getting to know PTA members and welcoming and encouraging new volunteers
- Drawing up the annual PTA calendar of events
- Strong leadership
- Good communication & mediation skills
- Enthusiasm & ability to multi-task
MAIN PURPOSE OF ROLE:
To manage and control PTA funds according to the wishes of the committee.
- Reporting finances at PTA meetings in a clear, concise way that all members can understand
- Preparing a financial report for the AGM
- Maintaining up-to-date records of all the PTA’s financial activity
- Organising floats for fundraising events
- Ensuring money is kept safely before and during events, and banking takings afterwards
- Reporting income and expenditure information after events
- Managing Gift Aid claims
- Completing the Charity Commission annual return (if registered) and getting accounts audited where necessary
- Managing finances on a day-to-day basis, including making payments, completing banking transactions and issuing bills and receipts
- Good with numbers
- Confident handling money
Main purpose of role:
To ensure the PTA runs smoothly and efficiently through the preparation and organisation of the committee’s paperwork and communications.
- Working with the Chair to prepare for and run meetings
- Circulating the agenda and reports before meetings and identifying outstanding items from previous meetings
- Managing communication between the committee, volunteers and school community
- Managing all correspondence received by the PTA, including through the email@example.com email.
- Taking minutes during PTA meetings, typing them up and distributing them to committee members once approved by the chair
- Maintaining the PTA’s records, including minutes, member contact details and legal documents
- Strong communicator
- Good attention to detail
Other Potential Committee Positions:
Events Coordinator: To plan, coordinate and manage key events to ensure they are well-publicised, run smoothly & are well-supported by the school community.
Communications Coordinator: To help communicate the PTA activities to the wider school community through regular newsletters and our social media channels.
Examples of Other Non-Committee Roles
You could volunteer to coordinate or help with a specific event or ongoing PTA activity. Examples include:
- Class representative – volunteer to communicate PTA events and activities to other parents in your class, via Classlist and/or WhatsApp
- Classlist coordinator – providing day-to-day expertise on Classlist use, setting up events on Classlist and encouraging wide use of it as the primary PTA communication tool
- Cake sale coordinator – organises the dates for the regular cake sales throughout the year, which raise money for activities for each year group.
- Bag2School coordinator – coordinates the twice-yearly collections of used clothing, shoes & soft toys, booking the date and publicising the collection
- Christmas/Greetings card fundraiser coordinator – coordinates this activity, liaising with the school and compiling and checking orders